ABOUT ♢ EXPERTISE ♢ PARTNERING ♢ TESTIMONIALS ♢ CONTACT
power of partnering
// The value gained from delegating a task is not directly correlated to the amount of time a task takes //
✔ Scale back on traditional employee costs - training, equipment, office space, benefits, etc.
✔ Proudly virtual and asynchronous - free yourself from the office while projects continue
✔ More time to focus on growing the business - while I focus on the back office details
✔ Streamline your systems & processes for smooth running recurring tasks
✔ Premium and personalized experience for all clients
✔ When you partner with me you gain a resourceful, committed and seamlessly integrated team player who understands the challenges and rewards of running a business
When my clients succeed, I succeed. We can all use some support - and support just happens to be what I love.
About
What are your strengths?
I specialize in fractional business support. This includes: Executive Assistance, Operations Administration, Project Management, and Consulting. I am passionate about the details, big picture and overall organization of it all. These qualities carry through in all my work - allowing client projects to be consistently completed on time and with accuracy.
What are your qualifications?
I studied Marketing, Communications, and Business Administration in College and University; achieving a diploma, postgraduate advanced diploma, and bachelor's degree. From personal to corporate, I’m your go-to guy. When you enlist my help you gain peace of mind knowing that all the details will be taken care of.
What makes you the best fit?
My focus is partnering with and supporting entrepreneurs in achieving their vision long-term. It's what I love and it's as simple as that. Whether it be a one-time or recurring task, you've come to the right place. I'm also happy to source and collaborate with experts in other areas as necessary. Above all else - I care.
Why I focus on entrepreneurs & small businesses
Large businesses often have staff available for miscellaneous tasks. While small businesses or individuals might not have the budget or workload for full-time support, they can still greatly benefit from partnering with a dependable and versatile fractional business admin support service. That's where I come in!
expertise
Operations
Administration
Client relations, budget tracking, payables/receivables reporting, expense management, invoicing and more. Let me focus on the details.
Project Management
Coordination for your day-to-day. Human resources support, staff/contractor onboarding, strategies/tools for operating virtually, and general consulting.
Executive Assistance
Calendar Management
You live by your calendar BUT scheduling and managing it yourself is another story. You greatly benefit from an extra set of eyes.
Travel Coordination
Transportation, accommodations, dining, itinerary preparation and any other arrangements you require to make your trip efficient and/or relaxing.
Relationships
Whether it be a special occasion or a thoughtful token of appreciation - the small gestures matter. Maintain and grow your network while keeping connected.
Personal
Think outside the business! What personal tasks can I take off your plate to free you up and therefore maximize your office time.
Luxury Travel Advisors
Travel Coordination
Coordinate with suppliers, confirm final details, follow-up upon arrival, update records, etc.
Client Management
Confirm and communicate details, arrange documentation and essentials, setup pre-trip services, post-trip follow up, etc.
Administrative Support
Reporting, commissions, general organization, continuous improvement, etc.
PARTNERING
Monthly Retainer
I start with a discovery call to ensure fit. (People work with people who they like!) If you decide to move forward, I dive deeper into your needs, tools you use, and so forth. From there a customized monthly retainer package is presented to you with pricing and included services.
My focus is on long-term client relationships with monthly needs that can be met through a package. See below for the process.
Testimonials
TwinEngine // Winnie Hart
"I had the pleasure of working with AJ, and I am thrilled to take this opportunity to recommend his outstanding abilities and contributions. AJ played a pivotal role in our team, particularly in managing and executing large-scale projects that significantly advanced our company's objectives.
One of AJ's most notable achievements was leading the book publishing project (Stand Out as a Thought Leader). His ability to coordinate with authors, designers, and marketing teams ensured the project's success from inception to publication. AJ's strategic planning, attention to detail, and problem-solving skills were instrumental in navigating the complexities of publishing, resulting in a product we are immensely proud of.
Additionally, AJ spearheaded the challenging task of migrating our company's email system. This project was critical for improving our communication and operational efficiency. AJ's technical expertise, combined with his project management skills, ensured a smooth and successful transition with minimal disruption to our daily operations.
Beyond these projects, AJ's general assistance and support across various departments demonstrated his versatility and commitment to the company's success. His ability to manage multiple tasks, lead teams, and provide solutions under pressure makes him an invaluable asset to any organization.
AJ's contributions have left a lasting impact on me and our team, and I am confident he will bring the same level of excellence and dedication to future endeavors. I wholeheartedly recommend AJ for any project management or leadership role, as his skills, work ethic, and positive attitude are truly exceptional." - Winnie H, Chief Creative Engine // Speaker // Author
Holliday Energy Law Group
"Over the past 18-months, AJ has become an essential part of my business. Simply put, AJ creates time. Time for me to focus on higher level strategic tasks, time with my family, time with clients. By taking ownership of tasks, and more importantly anticipating and executing on issues, AJ allows me to focus on serving clients and running the business.
I can be a tough combination of exacting in my expectations and under-communicative in what exactly that I'm looking for. AJ has been both patient and proactive in adapting to this, and even indirectly helped me get (a little) better at broadcasting what I'm looking for in a project/outcome.
AJ is accurate, thorough, (very) responsive, and very rarely needs more than 5 minutes of direction to complete a task. Perfect example - I wanted to explore having conference attendees be able to take batting practice at a Major League Baseball facility in Scottsdale on a certain date. That's pretty much the limits of my instructions. AJ set it all up, including roundtrip transportation, insurance, etc. My total time invested from idea generation to hitting baseballs - about 20 minutes. And it worked far more seamlessly than if I had planned it myself.
We've worked together and met once, as he practically organized a conference in February that my firm put on, and travelled to Arizona to ensure things went well. The distance (i.e. remote work) is no factor, and has not once caused an issue. In fact, I don't believe that I even knew where he was located for the first 6 months.
If you are looking for a team member that can make it happen, look no further." - Ben H, President
BP8 Fitness
"A.J.’s attention to detail has always been unmatched, and the way he processed and handled complex information was nothing short of stellar. A.J. played a crucial role in creating, designing, and installing operational systems that were the backbone of our business. From managing backend operations like our booking app, to overseeing our payment processing system through Stripe, he was the glue that held everything together.
A.J.’s expertise in product systems and his proactive approach to problem-solving, consistently ensured that our processes ran smoothly and efficiently. His ability to identify potential issues before they became problems, coupled with his incredible work ethic and commitment, allowed us to consistently meet our goals and exceed expectations.
It is rare to come across someone with A.J.’s level of skill, dedication, and vision. His contributions have had an immeasurable impact on our company, and he has set a standard of excellence that will be hard to match. We will definitely be working with A.J. again on future projects." - Mike K, Managing Director
Live Luxe Travel Co.
Live Luxe Travel Co.
Live Luxe Travel Co.
"A.J. was my fractional admin support and executive assistant for well over a year at Live Luxe Travel Co. And I'd highly recommend him and his services. We'd still be using him if we hadn't outgrown his services in need of a full-time executive support employee. But A.J. is thorough and dependable and I would definitely recommend him." - Brandon C, Co-Founder/COO
Belle Voyages
Live Luxe Travel Co.
Live Luxe Travel Co.
"AJ is amazing. He is timely, sharp, well-spoken, has a wonderful work ethic plus a 'can do' attitude. AJ is the kind of colleague that is so detail oriented, he will point out things that you likely missed. What is better than that? He was a delight to work with, and I would recommend him wholeheartedly!" - Lindsay F, Founder
Pure Style Interiors
Live Luxe Travel Co.
Beckham Brothers Flooring
"A.J. is a professional, well organized, detail oriented individual who is always two steps ahead. It has been a pleasure working with A.J. building my brand at Pure Style Interiors. A.J. provides creative solutions that are innovative and interesting. We would be lost without you A.J. and look forward to our continued partnership together for the years to come." - Stephanie P, Owner
Beckham Brothers Flooring
Entrepreneurs' Organization
Beckham Brothers Flooring
"I would highly recommend A.J. to anyone looking for an executive assistant but just can not determine if a full time assistant is necessary or the right fit. A.J. is highly organized and is willing to tackle any task you throw at him. He is great at helping manage your day to day schedule and also has a great marketing background. Very talented."
- Chad S, Co-Owner
Thermal Resources Inc.
Entrepreneurs' Organization
Entrepreneurs' Organization
"We needed an online presence that accurately represented who we were, what we did and how we did it. A.J. listened and quickly assessed and understood what our requirements were and produced an attractive website that reflected our strengths and values. I would recommend A.J.’s services to anyone that needs a timely and effective project completed." - Jim B, President
Entrepreneurs' Organization
Entrepreneurs' Organization
Entrepreneurs' Organization
"I have had the pleasure of working with A.J. for the last 5 years. A.J. has provided support to several of our team members and is always quick to respond, accurate and professional. He provides seamless support and is always easy to communicate with. I have highly recommended him to colleagues and will continue to do so." - Christine B, Chapter Manager EO San Antonio
Roberts Marketing // iZON Digital
Roberts Marketing // iZON Digital
Roberts Marketing // iZON Digital
"AJ has my back. And my team's backs. And my client's backs! He is patient, organized and pleasant - in every situation. I rely on his skills to provide assistance in a few roles: as an executive assistant, as a project resource, as a task manager. You can rely on AJ to untangle situations, accurately determine priorities and manage a variety of personalities. He is a true professional organizer, capable of bringing solutions and ideas to the table to improve day-to-day operations and will help to position your whole team for success. AJ is authentic and entirely trustworthy. I happily recommend him without hesitation." - Connie R, Owner
Freedom Fast Lane
Roberts Marketing // iZON Digital
Roberts Marketing // iZON Digital
"I engaged A.J. during a time of particular need to help offload a few things and clear out a bit of a backlog. A.J. was a god send - responsive, helpful, and went the extra mile. I have continued to work with A.J. as a virtual addition to the team as he is a hard worker, always incredibly aware of needs and deadlines, and will make connections between assignments and the larger picture without being prompted. He has often thought ahead or seen pieces I missed and made sure things were great. I would highly recommend A.J. as a complement to anyone’s team!" - Evan D, COO
Capitalism.com
Roberts Marketing // iZON Digital
HR Communications
"I have been working with A.J. for almost a year now and I couldn't say enough amazing things about him! He's efficient, always going above & beyond, looking ahead of any issues, to prevent any more, as well as finding potential/future issues by being diligent and double checking other's work without asking. A.J. has an amazing work ethic and I can easily hand anything off to him and know he will handle it quickly, efficiently and always with a smile. No task is too big or too small and if he doesn't immediately know how to address it he researches it and gives me the answer without even asking. I highly recommend him!" - Ines M, Chief of Staff
HR Communications
HR Communications
HR Communications
"As an independent small business owner, AJ is integral to my organization and administration. His support allows me to focus on the key facets of my thriving business, like strategic communications and client relations, with ease and levity. Meanwhile, logistics and administration are handled and kept up to date with his signature precise and mindful approach. Thank you AJ for being a cornerstone of my business for more than four years, and helping me navigate various life, market, & business changes with aplomb!" - Heather R, Owner
Local Fix Clinic
HR Communications
Local Fix Clinic
"A.J. has been an amazing person to work with and has helped to make the daunting task of rebranding and developing my website easy and pain free. As people have pointed out, AJ is extremely well organized, a great communicator, and always seems to be one-step ahead of your business needs. I would recommend his services to anyone looking for guidance on web design or business marketing, and I am looking forward to working with him again!" - Colin B, Owner
Motif Design
HR Communications
Local Fix Clinic
"A.J. was extremely helpful and professional when helping my partner and I build our website. He was communicative and timely with the entire process and I would recommend him to anyone needing a great website!" - Madison H, Co-Founder
"Loved working with AJ. He was very helpful and extremely diligent getting our project done before our deadline!" - Nick N, Co-Founder
Creative Noggin
Dr. Roz Cohen // Socius Strategies
Dr. Roz Cohen // Socius Strategies
"A.J. is a phenomenal Virtual Assistant. I cannot recommend him enough. He takes initiative and doesn't wait to be asked/told which is one of the traits I find it is difficult to find in any assistant role. He also can provide you with ideas and opportunities for how he can assist. He's a great communicator and easy to work with." - Tracy M, Owner
Dr. Roz Cohen // Socius Strategies
Dr. Roz Cohen // Socius Strategies
Dr. Roz Cohen // Socius Strategies
"I’ve had the pleasure of working with AJ for several months now and I couldn’t recommend him more highly. Originally, I was a little hesitant at a virtual assistant, but he is phenomenal. His ability to think ahead, anticipate what would need to happen, and attention to detail is a true gift. I highly recommend AJ." - Roz C, Founder
A25
Dr. Roz Cohen // Socius Strategies
The Dentist's Choice
"I honestly don’t know how I ran my business before having A.J. on my team. He takes care of the coordination, admin, and all the little tasks that used to eat up my time, so I can focus on more strategic work. From managing schedules to keeping projects on track, he’s the reason everything runs as smoothly as it does. Reliable, detail-oriented, and always one step ahead." - Tahnee P, Founder
The Dentist's Choice
The Dentist's Choice
The Dentist's Choice
"A.J. was crucial in the success of this project for my business. As the team leader, his excellent communications skills, timely response and attention to detail led to a positive impact to our business. Within a two week period we had secured four new customers. A.J. provided Google AdWords account management, Google+ social media page management, budgeting to adhere to Google project rules, monitoring and adjustments to maximize project funds and improve results. A.J.’s quality of work, professionalism and responsiveness allowed this project to be a success in the designated short period of time. A.J. would be a valuable asset to your organization and has my highest recommendation." - John V, CEO
Desalvio Travel
The Dentist's Choice
Desalvio Travel
"A.J. was extremely competent, responsive, and professional. He quickly picked up the assignment and delivered high quality work." - Marisa D, Founder
Relaxury Travel
The Dentist's Choice
Desalvio Travel
“A.J. jumped in and did the job lightning fast and at a reasonable rate. I recommend his services and support!” - Josie S, Founder
Contact A.J.
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Based in Ontario Canada. Serving local, national and international clients.
© AJAY - A.J. Assisting You // Since 2017
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